Your data matters as much as your people.
This policy explains how Brennan Work Solutions collects, uses, stores, and protects personal data when we provide HR consulting, recruitment, employee relations, and training support.
Policy at a glance
This page covers client records, employee information processed for clients, candidate files, website use, retention, and your rights.
Introduction
Brennan Work Solutions is an HR consultancy based in Port Laoise, County Laois. We work with organisations across Ireland and handle information needed to advise clients, support their people, and assess candidates for suitable roles.
This HR consultancy privacy policy applies to our website, enquiries, contracted services, recruitment work, training records, and communications with clients, candidates, suppliers, and other contacts.
Data protection is a daily responsibility.
Our legal framework
We process personal data in line with the General Data Protection Regulation, the Data Protection Act 2018, applicable employment rules, and relevant Irish guidance.
Data we collect
We collect information that has a clear link to an HR service, a business enquiry, or a recruitment process. The amount depends on what you ask us to do.
We keep requests focused.
- Client contacts: names, work contact details, organisation information, instructions, and records of advice.
- Employee information: data supplied by a client for employee relations, policy work, performance management, training, or workforce planning.
- Candidate records: CVs, applications, interview notes, references, right-to-work details, and vetting information where relevant to a role.
- Website activity: enquiry details, technical logs, and limited cookie information where the website uses cookies.
How we use your data
We use personal data for the service or communication it was provided for. We record a lawful basis for each processing activity.
Purpose comes first.
HR consulting
We use client and employee information to provide contracted advice, prepare HR policies, support performance processes, and manage employee relations work.
Recruitment
We review candidate information, arrange interviews, communicate with hiring organisations, and match experience with appropriate job opportunities.
Legal duties
We retain and share specific records when required for employment law, tax, accounting, insurance, regulatory, or legal obligations.
Service communication
We respond to enquiries, manage appointments, send service updates, and maintain an accurate record of instructions and decisions.
Data sharing and storage
We store working records on secure systems within the European Economic Area where possible. Access is limited to people who need the information for their role.
Security is part of the work.
Controls we maintain
- Staff receive regular data protection training.
- Sub-processors work under written data processing agreements.
- Access, retention, and incident handling are reviewed as part of our operations.
Typical retention periods
| Record type | Typical period | Reason |
|---|---|---|
| Client service records | Contract term plus 7 years | Business, legal, and accounting needs |
| Unsuccessful candidate files | Up to 12 months | Recruitment review and future contact where agreed |
| Training attendance records | Up to 7 years | Evidence of training and client reporting |
| Website enquiries | Up to 24 months | Follow-up and service administration |
A shorter or longer period may apply where a contract, legal duty, active dispute, or specific client instruction requires it.
Your rights and contact
Under the GDPR, you may ask us to explain how we use your data and to take action where the law gives you that right.
- Access: request a copy of personal data we hold about you.
- Rectification: ask us to correct information that is inaccurate or incomplete.
- Erasure or restriction: ask us to delete or limit processing where the legal conditions apply.
- Portability and objection: request your data in a usable format or object to certain processing.
Make a data request
Send a clear request to our Data Protection Officer. Include your name, the information you want, and a safe way for us to reply.
Email: [email protected]
Location: L6714, Port Laoise, County Laois, Ireland
We may need to verify your identity before releasing personal data. We aim to respond within one month, subject to the GDPR rules for complex or repeated requests.
Need a clear answer about your information?
Contact Brennan Work Solutions with a privacy question, a subject access request, or a concern about recruitment data handling. We will direct it to the right person.